Smart Field Service Management & Digital QR Asset Passports.
ScanFix is an international B2B Micro-SaaS platform tailored for small field service maintenance teams (1 to 5 technicians) specializing in HVAC, heat pumps, commercial boilers, fire safety, catering equipment, solar arrays, and elevators. It eliminates paper forms, Excel spreadsheets, and lost records with a streamlined mobile-first digital workflow.
Engineered for absolute field reliability.
Designed to eliminate manual friction on-site while automating back-office maintenance retention.
Avery QR Label Generator
Instantly create and print high-resolution A4 QR sticker sheets for physical equipment placement. Compatible with standard label printers.
Digital Work Orders & Signatures
Technicians scan QR tags on-site, log replaced parts, attach field photos, and capture client touchscreen signatures directly on mobile screens.
GPS Proof of Presence
Capture exact geolocation coordinates upon work order submission for audit verification, legal accountability, and warranty compliance.
Printable A4 PDF Certificates
Instantly export and share certified PDF maintenance reports with complete service logs, technician ID, and verified client signatures.
Automated Retention Engine
Automatically advances annual service intervals (+12 months) upon completion and triggers 1-click WhatsApp & SMS appointment reminders.
Inventory & Spare Parts Tracker
Monitor refrigerants, filters, valves, and field materials in real-time with automated low-stock threshold warning badges.
Centralized Maintenance Command
The ScanFix Dashboard gives maintenance managers instant clarity on upcoming service intervals, active contracts, and technician dispatch queues. The automated retention engine flags expiring equipment licenses and dispatches instant service alerts.
- Real-time Service Countdown
- Direct WhatsApp Dispatch Links
- Recent Service Log Audit
Digital Equipment Passports
Every commercial boiler, heat pump, or elevator receives a dedicated Digital Equipment Passport. Scanning the machine's physical QR tag opens verified service logs and allows clients to file 3-step maintenance reports directly.
- Industry-Specific Tagging (HVAC, Fire Safety, Solar)
- Installation & Warranty Milestones
- Public Self-Service Issue Reporting
Stock & Consumables Tracking
Ensure field technicians never arrive on site without essential replacement components. ScanFix provides unified SKU tracking for refrigerants, valves, and safety filters with automatic low-stock alerts.
- Unit Cost & Pricing Tracking
- Low Stock Warning Thresholds
- Instant Van Stock Replenishment Logs
Ready to explore the live application?
Test the fully responsive dashboard, simulated QR camera scanning, and digital signature workflow in your browser right now.